List of documents for the candidates’ file

PRECIZICATIONS on the application of the methodology for the reception of new members and promotions in the Romanian Academy of Scientists in 2025

I. For the application of the provisions of Article 26 of the ROF of the AOSR for the year 2025, the Presidium of the AOSR makes the following clarifications:

Article 26

  1. The methodology for the evaluation and granting of honorary, full or corresponding membership is as follows:
    a. admissions and promotions within the AOSR are made annually, within the limit of available places, in accordance with the provisions of Law 31/2007 with subsequent amendments and additions;
    b. the list of available places is drawn up by the Presidium of the AOSR and communicated to the scientific sections and branches;
    c. the branches consider and issue recommendations to candidates from their area of activity, who apply for admission or promotion within the AOSR;
    d. the candidates’ files are submitted to the AOSR Secretariat, which checks the existence of the required documents;
    e. The Presidium of the AOSR distributes the files to the specialized sections which organize evaluation sessions and secret ballot the candidates, within the limit of available places;
    f. The Presidium of the AOSR centralizes the results communicated by the specialized sections, endorses them and submits them for approval to both the Scientific Council and the Honorary Council;
    g. The decision on the acceptance or promotion of candidates for full, corresponding or honorary membership is taken by secret ballot at the General Assembly.
    h. full members are elected by a majority vote of the full members. Corresponding and honorary members are elected by a majority vote of the full, corresponding and honorary members.
    i. the approval of the Scientific Council is sufficient for the reception of associate and honorary members

    2. Applications for A.O.S.R. membership shall be submitted until February 28, 2025.

Applicants’ applications must contain the following documents:

2.1. Curriculum Vitae type Europass , according to the model in Annex 1
2.2. Curriculum Vitae type AOSR, according to the model in Annex 2
2.3. Short file, according to the model in Annex 3
2.4. Activity report
2.5. Copies of diplomas a degree from a higher education institution, a doctorate, attestation as a university professor, attestation as a research scientist I;
2.6. Photographs recent
2.7. Full lists of papers, books, patents and citations, as in Annex 4 and in electronic format .doc.
2.8. Recommendations from nationally and internationally recognized personalities in the field, as well as from an AOȘR full member
2.9. Branch recommendation for all categories of members except honorary members. Honorary member files are discussed at the Presidium.
2.10. All printed documents related to the dossier shall also be submitted in electronic format, saved on a stick that will be handed in with the dossier.
2.11. The dossiers are submitted to the Secretariat of the AOSR, which forwards them to the Technical Verification Commission established by the Presidium of the AOSR.
2.12. In the case of incomplete files, the Technical Verification Commission shall mention the missing or inadequate documents.
2.13. Within 24 hours, the committee asks the candidates to complete their files.
2.14. The deadline for completing the files is five days from the date on which the request is sent to the technical committee.

  1. Applicants submit the documents to the Secretariat General of the AOSR, where they are registered and the existence of all the necessary documents is verified. A file that has not been approved in one of the previous years can be updated and resubmitted if participation in the new intake/promotion session is desired.
  2. By March 14, the Presidium of the AOSR examines the submitted applications and, depending on the vacancies, forwards the applications and the number of places allocated to the Presidents of the sections.
  3. During the following 30 days, General Assemblies of the sections are organized, where the candidates for each allocated seat are discussed and approved by secret ballot. Section General Assemblies are held physically at the premises of the AOSR and Branch General Assemblies are held at the premises of the branches. The quorum required is 2/3 of the total number of full, corresponding and honorary members. If a quorum is not reached at the first convocation, the General Assembly shall be reconvened, which will be held in accordance with the statutes with the number of members present, but not less than half of the number of members of the section. For full members, only full members vote, for corresponding and honorary members, full, corresponding and honorary members vote, and for associate members, all members of the section vote: full, corresponding, honorary, associate and honorary. The minutes of the Section General Assembly shall be communicated to the AOSR Secretariat within 48 hours of the date of the Section General Assembly.
  4. In order to be admissible, candidates’ applications for full membership must obtain a simple majority of the votes of the full members present.
  5. In order to be admissible, the candidates’ application for honorary and corresponding membership must be approved by a simple majority of the full, honorary and corresponding members by secret ballot. This rule is also used when approving honorary members from abroad.

    II. EVALUATION OF CANDIDATES     is done taking into account:
     A.MINIMUM CRITERIA:
    – Full and Corresponding members must have the title of full professor or CS1 habilitated
    – Associate members must have the title of full professor or associate professor, or CS1, respectively CS2, usually habilitated.
    – Honorary or honorary members must be specialists with long-standing research experience and be recognized nationally and internationally.
    B. SCIENTIFIC VIZIBILITY proven by the number of citations of papers, published books or patents, print runs and translations of books into foreign languages, international awards, outstanding achievements recognized by the scientific community.
     C.CONTRIBUTION OF MEMBERS NOMINATED FOR PROMOTION, to the work of the Academy by mention of AOSR affiliation on published papers, papers or books published by AOSR Publishing House, scientific events organized under the auspices of AOSR and research projects accessed with AOSR involvement.
     D. PROMOTIONS
    To become a full member of AOSR, the candidate must be a corresponding member of AOSR.
    To become a Corresponding Member of AOSR, the candidate must be an Associate Member of AOSR.
    Honorary members cannot become full or corresponding members.
    Honorary members cannot become full or corresponding members.

All AOSR members must have a public Google Scholar account.

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I. ADMISSION AND PROMOTION WITHIN THE ACADEMY OF SCIENTISTS OF ROMANIA

Candidates’ files contain the following documents:

  1. Europas CV, as per the model in Annex 1
  2. Curriculum Vitae type AOSR, according to the model in Annex 2
  3. Short form, according to the model in Annex 3
  4. Activity memo
  5. Copies of diplomas of graduation from a higher education institute, of doctorate, of certification as university professor, of certification as research scientist I;
  6. Recent photo
  7. Complete lists of papers, books, patents and citations as per Annex 4 and in electronic .doc format.
  8. Recommendations from nationally and internationally recognised personalities in the field, as well as a full member of the AOȘR
  9. Branch recommendation (where applicable)
  10. All printed documents related to the file must also be submitted in electronic format, saved on a memory stick to be handed in with the file.


II. EVALUATION OF CANDIDATES is made taking into account:

A. MINIMUM CRITERIA:
– Full and Corresponding members must have the title of full professor or CS1,
– Associate members must have the title of full professor or associate professor, or CS1, respectively CS2, usually with the title of full professor.
– Honorary or honorary members must be specialists with long-standing research experience and be recognized nationally and internationally.

B. SCIENTIFIC VISIBILITY as evidenced by the number of citations of papers, published books or patents, print runs and translations of books into foreign languages, international awards, outstanding achievements recognised by the scientific community.

C. THE CONTRIBUTION OF MEMBERS PROPOSED FOR PROMOTION, to the activity of the Academy by mentioning the affiliation to the AOȘR on published works, works or books published by the AOȘR Publishing House, scientific events organized under the auspices of the AOȘR and research projects accessed with the involvement of the AOȘR.

D. PROMOTIONS
To become a full member of the AOSR, the candidate must be a corresponding member of the AOSR.
For corresponding membership, the candidate must be an associate member.
Honorary members cannot become full or corresponding members.
Honorary members cannot become full or corresponding members.

All AOSR members must have a public Google Scholar account.

Annex 1 – DOWNLOAD EUROPASS CV HERE

Please send the form in Annex 1 completed in Word format.

Curriculum-vitae-Europass

Annex 2 – DOWNLOAD HERE PERSONAL DATA AGREEMENT, GDPR-compliant
PERSONAL DATA (Will not be displayed on the AOSR website, GDPR-compliant)
Please send the form in Annex 2 completed in Word format.

Anexa-2

Annex 3
Please send the completed form in Annex 3 in Word format.

Specialization:……………………………………………….
Areas of scientific expertise: …………………
Outstanding scientific achievements:………………………..
Major publications: .……. …………………………..

  • Books published in national and foreign publishing houses (no.);
  • Articles in ISI-listed journals (no.);
  • International conferences published in volumes (no.);
  • National patents (no. if applicable);
  • International awards: (no.).

    Annex 4

Lists of works

A. Top 100 papers on Google Scholar, in descending order of citations.

B. Top 50 papers published in ISI-listed journals, in descending order of citations.

C. Papers published in Proceedings of ISI listed conferences.

D. Papers published in Proceedings of national and international conferences.

E. Books and chapters from books published by foreign publishers.

F. Books and chapters from books published by national publishers.

G. International patents, indicating all official identification data.

H. National patents, indicating all official identification data.

I. Director of international research projects (title, project number, contractor, amount).

J. Director of national research projects (title, project number, contractor, amount).

K. Activities within AOSR (conferences, seminars, projects involving AOSR, etc.).

For articles, indicate all authors (with underlining of the one evaluated), the name of the work, the full name of the journal, the number, the start and end page, the year.

Specify the papers in which the AOSR affiliation was mentioned.

For books, indicate the authors or editors (with underlining of the one evaluated), the publisher, the year, the number of pages or the beginning and end pages of contributions in chapters.

Not included: papers presented in abstract volumes, posters, reports, lithographed books.

………………………………………………………..

Clarifications on the application of the methodology for the reception of new members and promotions in the Romanian Academy of Scientists in 2024

Since in 2024 elections will take place at the level of the leadership of the sections, branches and leadership of the A.O.S.R., the calendar dates corresponding to the submission, analysis and approval of the files for honorary member, corresponding member and full member are modified as follows:

  • Applications for the reception/promotion of A.O.S.R. members must be submitted by 22 February 2024, according to the instructions on the website aosr.ro, under “Members”.
  • Applicants submit the documents to the Secretariat General of the AOSR, where they are registered and the existence of all the necessary documents is verified. A file that has not been approved in one of the previous years can be updated and resubmitted if participation in the new intake/promotion session is desired.
  • By 1 March, the Presidium of the AOSR examines the files submitted and, depending on the number of vacancies, forwards the files and the number of places allocated to them to the Presidents of the sections.
  • In the following 30 days, General Assemblies of the sections are held, where the candidates for each allocated seat are discussed, endorsed and approved by secret ballot. General Assemblies of the Sections are held physically at the AOSR headquarters and those of the Branches at their headquarters. The quorum required is 2/3 of the total number of full, corresponding and honorary members. If at the first convocation a quorum is not reached, the General Assembly shall be reconvened and shall be held according to the statutes with the number of members present. For full members, only full members vote, for corresponding and honorary members, full, corresponding and honorary members vote, and for associate members, all members of the section vote: full, corresponding, honorary, associate and honorary. The minutes of the General Assembly of the Section shall be communicated to the Secretariat of the AOSR within 24 hours of the date of the General Assembly of the Section.
  • In order to be admissible, candidates’ applications for full membership must obtain a simple majority of the votes of the full members present.
  • In order to be admitted, the application of candidates for honorary and corresponding membership must be approved by a simple majority vote of the full, honorary and corresponding members. This rule is also used when approving honorary members from abroad.
  • Applications for associate and honorary membership are approved by the Scientific Sections and the Scientific Council of the AOSR.

    Precison the methodology and timetable for the elections of the leadership of the branches, sections and Presidium of the Romanian Academy of Scientists

    The meetings for the election of Presidents of Precincts will take place from 1-31 March 2024 and the meetings for the election of Presidents of Branches will take place from 1-15 April 2024. The results will be communicated to the Honorary Council of the AOSR.

    Candidates for the position of Section or Branch President shall submit a management programme, including briefly the priority objectives of the activity and a CV, 7 days before the date of the meeting. The functions of section and branch chairpersons cannot be combined.

    The Honorary Council nominally endorses the persons elected as Branch and Section Presidents. On the basis of this opinion the President of the AOSR appoints them for a 4-year term.

    Members elected as Section and Branch Presidents respectively may not stand for election to the Presidium of the AOSR.

    Candidates for the position of President of the AOSR shall submit to the AOSR General Secretariat by 17 April 2024, 16:00 a management plan, the AOSR Presidium team (2 Vice-Presidents and the Scientific Secretary) and their CVs.

    Voting for full, corresponding and honorary members, as well as for the new AOSR Presidium, is secret and direct and is conducted according to the AOSR Rules of Procedure.

    The General Assembly is held in physical format. The first convocation is for 17 May 2024. If a quorum of 2/3 is not reached, the meeting will be reconvened for 24 May 2024.